Welcome to Brackley! With the factory blog, a member of the team will take you onboard for a week and give you an insight into their duties! This week, your host will be Kate Mackenzie, Travel Office Team Leader.
Friday 14 May
I sent out the travel itinerary for Istanbul to the race team this morning. We usually aim to send the itinerary out at least one race in advance so everyone has all the information that they need… ranging from what time they need to leave the factory, their flight details, what hotel they are staying in and what minibus they are to travel in. It generally makes sure that everyone is in the right place at the right time and that no one gets left behind!
Over the Saturday and Sunday of a race weekend, I normally have to be on standby to make sure that everything is going ok from a travel perspective. On Sunday mornings, I check that all returning flights on Sunday night and Monday morning are operating okay and if there are any urgent parts to get out to the track, I will be sure to expect a phone call. So this job is definitely not your normal 9 to 5 office job as extra hours and weekend work is expected to make sure everything is running smoothly.
I get to travel occasionally, mainly doing hotel visits, but I prefer to do this in my own time when there isn’t a race weekend on. Last week I spent a few days in Istanbul visiting the newly opened team hotel and look at some other new hotels that had opened near the track. It was my first time to Istanbul, so a great opportunity to put things into perspective.
Here’s to a good weekend for the team in Monaco!
Thursday 13 May
Today started off as one of those rare days that we didn’t have anyone flying anywhere! But I guess I spoke too soon and we then flew one of the sticker guys back to Luton from
All quiet from the track today as the practice day tends to be the busiest for the race team so whilst this has been going on, I have been able to get on with the jobs that tend to get pushed aside… the dreaded sorting of paperwork and invoices!
We have a new race on the calendar this year in
Wednesday 12 May
Another morning was spent checking for any flight cancellations going out to Nice today but luckily everything was ok once again with Ross and his wife Jean making it out on schedule. Which is a good thing as Ross had his first engineering meeting at 1pm!
As the cars will be going straight from
There have been quite a few phone calls to and from the track today. My main contacts are our Sporting Director (and my lovely boss!)
Another event that we are working on at the moment is the Goodwood Festival of Speed which the team are attending on behalf of
If it’s not volcanoes, then it has to be airline strikes! After yesterday’s announcement from BA that they are planning 20 days of strikes, my morning was spent looking at alternative flights for
We had a final few team members flying from the
This morning, I have also spoken to some of the hotels we are working with in
I have also had some of the race team passports to renew. All of our race team travellers have two passports which allows us to apply for visas that are required for certain races, such as
My colleague Lara has been busy with travel bookings for some business trips that are coming up over the next few weeks for
Monday 10th May
The morning started off following up from the weekend’s events – after further disruption form the volcanic ash which affected flights for some team members coming back from
We have a fleet of Mercedes vehicles for each race, so the guys are driving these from Barcelona to Monaco – which for some I am sure is a pleasant change to flying, where an average team member will take around 40 flights a year!
I think we had just recovered from the first flight disruptions from the Volcano a few weeks back when the team got stuck out in
There are also some guys travelling from Brackley this morning to
Apart from dealing with
On average we arrange travel for over 75 people for a European race and around 60 for a flyaway race, covering everyone from the drivers, mechanics and engineers to marketing and the catering team. So we are always planning ahead & you have to be very organised to make sure that everyone is in the right place at the right time.