Vacancies

Business Travel Coordinator - 12 Month FTC

A vacancy has arisen for a Business Travel Coordinator to report into the Travel Manager - Race and Business. The successful candidate will be responsible for cost effective provision and administration of travel and accommodation services to support the team’s corporate and competitive objectives.

Key Accountabilities (Duties)

• Co-ordinate Ad Hoc Travel Requests and Tests

• Research and provide cost options for approval prior to any bookings being made

• Book all the travel arrangements for approved travel requests and tests including flights / hotels / transfers / car hire

• Production and publication of the travel itinerary

• Completion of the flight manifest including input of passenger details and submission to airlines.

• Completion of the rooming list including submission of the list to hotels.

• Co-ordinate the arrival of the team and any VIPs.

• Booking of all ground transfers both in the UK and overseas.

• Organise the allocation and use of Mercedes supplied vehicles.

• Organise the completion and submission of the subsistence allowances for team members after a race / test event.

• Check, reconcile and complete the administrative process for all invoices. Identify and make arrangements for the recharge of any costs.

• Provide out of hours contact as and when required for all travel arranged by the job role

• Support with Visa arrangements

• Maintain and provide records and other information to facilitate the smooth operation of the travel department.

Candidate Profile:

• Experience of SAP is desirable

• Advanced Excel and numeracy skills

• Excellent organisational skills and attention to detail is key

• A self-driven, pro-active individual with a “can do” attitude and ability to work in a team

• Good inter-personal skills & ability to communicate at all levels

• Demonstrated ability to work to strict deadlines

• Ability to work well under pressure and manage sensitive and confidential information

• Able to demonstrate problem solving skills

Benefits:

Our riverside campus is powered by 100% renewably sourced energy and features an on-site gym and exercise studio, subsidised restaurant and on-site parking with EV chargers available.

We offer a competitive and attractive package of benefits including a generous bonus scheme, Mercedes car lease scheme, private medical cover, life assurance and 25 days holiday. We pride ourselves on our family-friendly environment and employee well-being programmes.

Why us:

At the heart of our performance are our people. Every member of our team has a voice and plays their part in contributing to our successes on and off the racetrack. We take pride in creating an innovative, collaborative and high-performance culture where all of our team members are respected, empowered and valued.

Through our Accelerate 25 programme, we are continuously working to make our team even more diverse and inclusive. Whatever your background, we believe that you will find working with us rewarding and enriching.

Your Application:

We will ask you to complete a questionnaire as well as submitting a cover letter and CV. Please upload your cover letter and CV as one single PDF file.